Agenda and minutes

The Chair of the Committee, Councillor Coles, to MOVE the Minutes of the meeting held on 16 May 2018.

RECOMMENDATIONS

(i)         that the following recommendations of the Committee (as set out at the Minute numbers referenced) be approved:

a.    Minute RC/26 (Provisional Financial Outturn 2017-18)

“That the Devon & Somerset Fire & Rescue Authority be recommended to approve the transfer of the provisional underspend against the 2017-18 revenue budget of £0.322m to the Comprehensive Spending Review Reserve as outlined in paragraph 6.1 [of report RC/18/10]”

(NOTE:  For ease of reference, a copy of report RC/18/10 – Provisional Financial Outturn 2017-18 – as considered by the Committee - is attached as Annex A to these Minutes)

b.    Minute RC/27 (Revisions to the Capital Programme 2018-19 to 2020-21)

“That it be recommended to the Devon and Somerset Fire and Rescue Authority that the revised capital programme and associated prudential indicators for 2018-19 to 2020-21, as detailed in report RC/18/11 and summarised in Appendices A and B to these Minutes, be approved.”

c.    Minute RC/28 (Fire Funding Issues)

“that it be recommended that the Authority supports a sector-led approach to securing improved funding in preference to developing an individual business case.”

(ii)        that, subject to (i) above, the Minutes be adopted in accordance with Standing Orders.

The Chair of the Committee, Councillor Coles, MOVED the non-restricted Minutes of the Committee meeting held on 16 May 2018 which had considered, amongst other things:

·         a Treasury Management performance monitoring report for the final quarter of the 2017-18 financial year, together with a summary of performance over the whole year;

·         a report on the provisional financial outturn for the 2017-18 financial year;

·         proposed revisions to the Capital Programme 2018-19 to 2020-21;

·         a report on action being taken to secure for the fire and rescue sector an improved funding settlement in 2019-20 and subsequent years; and

·         a Red One Ltd. update.

For ease of reference, a copy of report RC/18/10 (Provisional Financial Outturn 2017-18) as considered by the Committee was appended to the Minutes of the meeting.

RESOLVED

(i)         that, as recommended by the Committee in the Minute numbers referenced):

a.    Minute RC/26 (Provisional Financial Outturn 2017-18)

the transfer of the provisional underspend of £0.322m from the underspend on the 2017-18 revenue budget to the Comprehensive Spending Review Reserve, as outlined in paragraph 6.1 of report RC/18/10, be approved;

b.    Minute RC/27 (Revisions to the Capital Programme 2018-19 to 2020-21)

that the revised Capital Programme and associated Prudential Indicators for 2018-19 to 2020-21, as summarised in Appendices A and B to the Minutes of the meeting, be approved;

c.    Minute RC/28 (Fire Funding Issues)

the Authority supports a sector-led approach to securing improved funding in preference to developing an individual business case.

(ii)        that, subject to (i) above, the non-restricted Minutes be adopted in accordance with Standing Orders.

(SEE ALSO MINUTE DSFRA/13 BELOW)

Report of the Director of Finance (Treasurer) (DSFRA/18/15) attached.

The Authority considered a report of the Director of Finance (DSFRA/18/5) on a proposal to retitle the Comprehensive Spending Review Reserve as the Invest to Improve Reserve so as to more accurately reflect its intended purpose and ensure that Officers were acting within their powers to commit expenditure from this reserve for this purpose (including change and improvement activity, invest to save projects and digital transformation).

RESOLVED

(a)       that the Comprehensive Spending Review Reserve be renamed as the Invest to Improve Reserve; and

(b)       that the planned use of the Reserve be noted.

The Authority received for information a list of events attended by both the Chair and former Vice Chair on behalf of the Authority since its last meeting.

RECOMMENDATION that, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A (as amended) to the Act, namely information relating to the financial and business affairs of any particular person – including the authority holding that information.

RESOLVED that, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A (as amended) to the Act, namely information relating to the financial and business affairs of any particular person, including the authority holding that information.

The Chair of the Committee, Councillor Coles, to MOVE the restricted Minutes of the meeting of the Resources Committee held on 16 May 2018.

RECOMMENDATION that the restricted Minutes be adopted in accordance with Standing Orders.

(An item taken in accordance with Section 100A(4) of the Local Government Act 1972 during which the press and public were excluded from the meeting).

The Chair of the Committee, Councillor Coles, MOVED the restricted Minutes of the meeting of the Resources Committee held on 16 May 2017.  The restricted Minutes concerned a Red One Ltd. update.

RESOLVED that the restricted Minutes of the meeting of the Resources Committee held on 16 May 2018 be adopted in accordance with Standing Orders.

(An item taken in accordance with Section 100A(4) of the Local Government Act 1972 during which the press and public were excluded from the meeting).

The Chair had deferred this matter from the preceding Annual Meeting of the Authority.

RESOLVED that the restricted Minutes of the Authority meeting held on 30 April 2018 be signed as a correct record.