Agenda and minutes

of the previous meeting held on 26 July 2018 attached.

RESOLVED that the Minutes of the meeting held on 26 July 2018 be signed as a correct record.

Report of the Director of Service Improvement (CSCPC/18/5) attached.

The Committee considered a report of the Director of Service Improvement (CSCPC/18/5) that set out the design principles behind the projects within the Change & Improvement Programme, the primary focus of which was the need for the projects to mitigate against risks identified in either the Integrated Risk Management Plan (IRMP) or the Fire and Rescue Plan (FRP) or both.  The report also set out details of the risk mapping that had been undertaken in respect of predicted dwelling fires, high risk commercial properties and road traffic collisions for reference.

The Committee was advised that the projects principles were designed not only to mitigate against the risks identified but also to:

·         Focus on delivering the Service’s statutory obligations as defined by the Fire & Rescue Services Act 2004 (i.e., fire and road traffic collisions);

·         Support the delivery of a long term balanced budget as prescribed within the Medium Term Financial Plan;

·         Demonstrate clear benefits realisation for the investment made;

·         Consider potential for collaboration with new and existing partners; support inclusivity and flexibility of opportunity; and clearly support the vision and values of the Service.

In terms of the information on risk mapping, the Committee asked for clarification of the position on response times for different, sometimes sparsely populated geographic areas of the counties served.  The Director of Service Improvement confirmed that the Service was moving away from the use of more rigid response times to matching resources to areas of greater risk.  It was noted that the Gartan system was used currently to log the availability of On Call staff and that Fire Control had this information together with the location of appliances available in order to mobilise as required.

Councillor Ellery MOVED (seconded by Councillor Trail BEM) an amended resolution as follows:

(a)        “That the design principles, particularly the mitigation of community       risks, to deliver the projects within the Change & Improvement       Mandate, be accepted; and

(b)        Subject to (a) above, the report and contents therein be noted.”

The motion was put to the vote (6 for, 0 against) and declared CARRIED, whereupon it was:

RESOLVED

(a)        That the design principles, particularly the mitigation of community risks, to deliver the projects within the Change & Improvement           Mandate, be accepted; and

(b)        Subject to (a) above, the report and contents therein be noted.

Report of the Director of Service Improvement (CSCPC/18/6) attached.

The Committee considered a report of the Director of Service Improvement (CSCPC/18/6) that set out the proposed timeline for the delivery of the work within the Change & Improvement Programme.

It was noted that the four year Programme was comprehensive and that progression and delivery of all four workstreams included interdependencies.  Slippage on any elements within the workstreams may inevitably have an impact on the overall delivery of the Programme.  The first of the four workstreams to be progressed within quarter 2 of 2018/19 was Service Delivery which included the elements of:

·        Service Delivery Operating Model - driven by the IRMP; and

·        Utilisation of risk data.

Details of the progress made with individual projects would be submitted to the Committee at the appropriate time and there was also a Communications & Engagement Plan that accompanied the Change & Improvement Programme.  The Committee sought the opportunity to attend some of the engagement sessions that were being held and the Director of Service Improvement undertook to provide the dates in due course.

Councillor Ellery MOVED (seconded by Councillor Trail BEM) an amended resolution:

(a)         “That the timescales based on a phased approach to the four           workstreams within the Change & Improvement Programme be   accepted; and

(b)         That regular reports on the progress made with the Change &          Improvement Programme be submitted to the Committee.”

The motion was put to the vote (6 for, 0 against) and declared CARRIED, whereupon it was:

RESOLVED

(a)         That the timescales based on a phased approach to the four            workstreams within the Change & Improvement Programme be   accepted; and

(b)         That regular reports on the progress made with the Change &          Improvement Programme be submitted to the Committee.